Information from A to Z
We're sure your child will be happy at Molly's preschool.
Give us a call or fill in the information form on this website.
We like prospective parents to come and see what we do and how we do it, please call to make an appointment and we'll gladly take the time to explain everything you need to know. You can make an appointment by phone or by using our registration form. We look forward to meeting you!
Molly's Preschool at Longfield and New Ash Green
Privacy Notice – How we use pupil information
Why do we collect and use pupil information
We collect and use pupil information under section 537A of the Education Act 1996, and section 83 of the Children Act 1989. We also comply with Article 6(1)(c) and Article 9(2)(b) of the General Data Protection Regulation (GDPR).
We use the pupil data:
- to support pupil learning
- to monitor and report on pupil progress
- to provide appropriate pastoral care
- to assess the quality of our services
- to comply with the law regarding data sharing
- to support you to decide what to do after you leave school
Categories of pupil information that we collect, hold and share include:
- Personal information (such as name, unique pupil number and contact details)
- Characteristics (such as ethnicity, language, nationality, country of birth and free school meal eligibility)
- Attendance information (such as sessions attended, number of absences and absence reasons)
- National curriculum assessment results
- Special educational needs information
- Relevant medical information
Collecting pupil information
Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.
Storing pupil information
Molly's Preschool at Longfield and New Ash Green keep information about you on computer systems and also sometimes on paper.
There are strict controls on who can see your information. We will not share your data if you have advised us that you do not want it shared unless it is the only way we can make sure you stay safe and healthy or we are legally required to do so.
Who do we share pupil information with?
We routinely share pupil information with:
- schools or colleges that the pupils attend after leaving us
- our local authority (Kent County Council) and their commissioned providers of local authority services
- the Department for Education (DfE)
Why we share pupil information
We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.
We share pupils’ data with the Department for Education (DfE) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.
To find out more about the data collection requirements placed on us by the DfE (for example; via the school census) go to https://www.gov.uk/education/data-collection-and-censuses-for-schools
For more information about services for young people, please go to: http://www.kent.gov.uk/education-and-children/young-people or the KCC website at www.kent.gov.uk
The National Pupil Database (NPD)
The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.
We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.
To find out more about the pupil information we share with the department, for the purpose of data collections, go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.
To find out more about the NPD, go to https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information.
The department may share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by:
- conducting research or analysis
- producing statistics
- providing information, advice or guidance
The Department has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:
- who is requesting the data
- the purpose for which it is required
- the level and sensitivity of data requested: and
- the arrangements in place to store and handle the data
To be granted access to pupil information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.
For more information about the department’s data sharing process, please visit:
For information about which organisations the department has provided pupil information, (and for which project), please visit the following website: https://www.gov.uk/government/publications/national-pupil-database-requests-received
Requesting access to your personal data
Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact Nicki Ewen Data Protection Officer.
You also have the right to:
- object to processing of personal data that is likely to cause, or is causing, damage or distress
- prevent processing for the purpose of direct marketing
- object to decisions being taken by automated means
- in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
- claim compensation for damages caused by a breach of the Data Protection regulations
If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at https://ico.org.uk/concerns/
If you would like to get a copy of the information about you that KCC shares with the DfE or post-16 providers or how they use your information, please contact:
Information Resilience & Transparency Team
You can also visit the KCC website if you need more information about how KCC use and store your information. Please go to: http://www.kent.gov.uk/about-the-council/contact-us/access-to-information/your-personal-information
To contact DfE: https://www.gov.uk/contact-dfe
If you would like to discuss anything in this privacy notice, please contact:
Nicki Ewen Data Protection Officer.
What happens if my child is ill?
It's unavoidable that small children catch all kinds of minor infections. For a speedy recovery and to prevent the other children from falling ill, children who are unwell must stay at home(48 hours from the time of the last bout for sickness and diarrhoea). Only when the illness has subsided should you return your child to pre-school. If the disease is infectious, you'll need to confirm with your doctor's that your child is no longer contagious.
Always call us to let us know your child won't be attending please.
Please make sure that your child ALWAYS brings a coat and wellies, we play outside every day rain or shine :)
Please ensure your child is dressed appropriately for the weather. Coats hats and gloves and boots for winter, sun hats and sun cream for the summer. Please don't let your child wear unnecessary jewellery or open toed sandals. We will be undertaking messy play each session and whilst we use washable paint and glue we cannot accept any liability for damaged clothing.
PLEASE NAME ALL CLOTHING AND FOOTWEAR
You can use your child's Free Early Education (FEE) entitlement to pay for your child's pre-school sessions. Children are eligible for 15 (universal offer) or 30 (extended offer)hours of free early education, if eligible, starting from the new term AFTER their 3rd birthday. In certain circumstances children can be eligible for free early eaducation from the age of 2 providing certain criteria are met. Lunch sessions @£4.50. All paperwork to claim the funding for your child will be provided by the preschool so please speak to us if you have any queries. Should your child not be eligible for FEE or you require additional sessions then our fees are available on request. Please ensure fees are paid in advance and on time. We reserve the right to deny attendance for any sessions outside of the FEE if fees are not paid within two weeks of the date on the invoice and penalties for late payment of £5 per day will be incurred.